Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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Whitewater Bromley CHC Director’s Meeting
Tuesday, October 21, 2008 7pm. Cobden Site
Present: Pat Krose, Lynne Dunn, Rob McKenzie, Jack McLaren, Izett McBride, Ron Jaremkow, Earl Bennett, Brian Yuke, Randi Keith, Bev Buchanan
1. Welcome & Opening Comments - Pat
Pat opened the meeting at 7:05 and gave her appreciation to the Board for agreeing to change the meeting date to accommodate her unexpected illness.
2. Program Director’s Report - Veli
Programming Updates
WBCHCS
1.Health Happenings: The schedule for the newsletter was partially completed and January’s article topics have been determined. Just a reminder to the advisory board there is space for any information that should get out to the community on behalf of the board.
2.Newspaper articles: Jackie Goodheart has written an article called “Imagine Feeling Great - The power of positive thinking” for the local newspapers.
3.Child Car Seat Safety: We will provide service for those individuals who need assistance with their car seats as necessary through appointments.
4.Nordic Walking: Lara is offering a minimum of 2 drop in sessions on October 21st and November 4th (Tuesday evenings) and will do additional drop-ins if requests warrant them.
5.Footsteps: Call 582-3685 to find out about and register for Foot Steps events.
6.Fit, Fun, and Fully Alive: Fitness classes for older adults are underway. There were another 13 volunteers at the training sessions held in Renfrew.
7.Diabetes Clinics: The clinics are held with Pembroke Regional Hospital using our facilities. The next date is November 17th. Morning appointments are held in Beachburg from 8:30 to noon and afternoon appointments are in Cobden from 1:00 to 3:30 pm.
8.Foot Care Clinics: No changes to report at this time.
9.Change Your Mind: 18 people have signed up for the present Change Your Mind program. This is the largest group to date.
10.Good Neighbours: This group has resumed at both sites.
11.Community Nursing: Pauline is working with the Toy Bus and brings information to parents twice monthly when she is able to schedule.
Other Community Issues
·Client satisfaction survey was completed and we decided to add another week to the survey collection in order to get a better sample from our clients. Once the results are tabulated, there will be a full report available.
·I was able to attend a meeting with the Champlain LHIN regarding primary care services in Renfrew County. The group, made up of several service providers from the region, gave the LHIN some new and excellent suggestions regarding needed direction from the LHIN.
·Our local Renfrew County Community of Care Advisory Forum has set a sub-committee to determine priorities among the health service providers in the area. I am a part of that committee and will report with developments after the data collection is complete and compiled.
Staffing
1.Heather Robertson has been hard at work with Bonny in preparation for her exams this month.
2.Ms. Janet McRuer has been offered a relief NP position.
3.Ms. Trish MacKay will be doing some days for us over the next few months. She will also be writing her NP exams this month (actually, tomorrow).
4.Our student Jenn has completed her planning for the year. She is planning focus groups with students from Cobden & District Public School as well as Opeongo High School regarding diabetes knowledge.
Respectfully submitted,
Veli Rautio
Program Director
WBCHCS
Rob queried if it would be possible to have Jackie Goodheart’s article “Imagine Feeling Great - The power of positive thinking” placed in the Cobden Sun or other local newspapers. Pat will check with Veli regarding the sites of publication.
3. Minutes of the September 9 meeting - Ron
No errors or omissions.
Moved by Brian, seconded by Izett to accept the minutes as recorded, carried.
4. Business arising from the minutes
A discussion centered from the suggestion by Brian to hold a Community Information Day. Brian feels we should participate with a number of community groups in a Community Information Day to broaden the focus of the day as opposed to being in charge of the event. Otherwise it may be a wellness, health services vs. all community services? Brian, Pat & Rob agreed to form a committee for a Community Information Day.
5. Correspondence
- Funding for Programs was discussed at length. It was agreed to leave a decision until after the next satellite meeting as Veli had requested the issue be brought before the satellite committee.
- A greeting card has been sent on behalf of WBCHC to Dorothy Corbeil of Rainbow Valley who has taken a six month leave of absence due to a family illness.
- The first donation to the WBCHC was received from the donation pamphlets. Donations will be deposited in the Board account & recorded as such.
- An Email was received from Kate Mullin & Alison Wesley-James following their presentation to the Board regarding possible plans for building expansion. The Board was congratulated for the amount of work and time that has been done on behalf of the CHC.
- A letter from Consolidated Real Estate Service Inc., representing the Co-operators, presently leasing the office, exercising its option to extend the lease at 68 Main St. for 6 months, pursuant to the lease signed Jan.11, 2007. Extension period to expire on June 30, 2009.
6. Treasurer’s Report - Randi
Moved by Rob, seconded by Brian to accept the report as presented, carried.
Jack made a motion to make a $5000. payment against the mortgage on 68 Main St. After a brief discussion, it was seconded by Rob, carried.
7. Committee Reports
Property - Earl
An email was received from Brenda Powers-Ross questioning the guidelines for snow removal & salting of ice.
Earl will respond that snow removal & sanding will be taken care of by Carl Turcotte. And that the doorways will be shoveled before 8am. & after 4pm as required. The WBCHC staff will be responsible for additional salting around the doorways during office hours if required.
Carl Turcotte has agreed to continue snow removal & sanding at the same cost as last year.
A big “thank you” has been passed along to the Whitewater Twp. Roads Dept for the gravel & grading of the parking lot at the Cobden CHC. The back yard is in great shape.
Moved by Earl, to secure Carl Turcotte for snow removal & Sanding, at the same rate as 2007/08 for the upcoming year, seconded by Randi, carried.
It was decided to rehire the John Ross Headrick to do the shoveling of the doorways at 70 Main Street after the excellent job he did last year
Fundraising - Lynne
February 7, 2009 is a tentative date for a major fundraising event.
Jack suggested having signs made to let people know where donations to the WBCHC are accepted.
Policy & Board Affairs - Rob/ Brian
No report
Membership - Rob/ Lynne
Signs “Memberships Sold Here” to be placed at both sites. Pat will check if receptionists can accept monies for memberships and financial donations.
Lynne will place a Christmas Membership notice ad in the local papers.
Political Liaison - Izett
The Renfrew County Health Network steering committee has not met as a group lately while negotiations are under way with the Ministry of Health, LHIN and other parties to find a funding agency through which financing for a new basic primary care service in Eganville. Options include the CCAC, Lanark Health and Social Services (as an extension to WBCHC) and the Algonquins of Pikwakanagan Family Health Team at Golden Lake.
Jeremy Stevenson and Chantal LeClerc of LHIN are following this closely. I know they have been optimistic about the Golden Lake connection but that service is governed by their band council who may be reluctant to have their mandate changed to include non natives. A governance model is now being worked on and will be submitted to their council within a few weeks.
This has been a piece in the puzzle that we’ve been hoping will fall into place before we move on to our independent Renfrew County Health Network. My personal thinking is that maybe we should review the option of trying for a direct move to independence with a satellite in Eganville as part of that new structure.
Publicity/Website - Ron
The WBCHC website is up to date.
8. Other Business
Earl, Pat & Ron have agreed to form the committee to investigate the possibility of pursuing expansion plans as outlined by the MHPM & Cardinal Points teams. The committee will request the cost of an application to the Ministry of Health.
Pat has asked for dates of any upcoming community events for WBCHC Board to participate in, as well as have a display board at the site.
Pat suggested it may be time to host a Board training session for the new Board Members. She will contact Lee McKenna du Charm from the AOHC about Board Training.
9. Next Meeting - November 11, Beachburg site 7pm.
10. Further comments
Ron will send a Thank you card to the Whitewater council for the upgrade to the yard at the Cobden site.
Rob & Ron will pick up the file cabinet from past treasurer Annette.
11. Adjournment
Moved by Randi to adjourn at 9:13, seconded by Jack, carried.
Tuesday, October 21, 2008 7pm. Cobden Site
Present: Pat Krose, Lynne Dunn, Rob McKenzie, Jack McLaren, Izett McBride, Ron Jaremkow, Earl Bennett, Brian Yuke, Randi Keith, Bev Buchanan
1. Welcome & Opening Comments - Pat
Pat opened the meeting at 7:05 and gave her appreciation to the Board for agreeing to change the meeting date to accommodate her unexpected illness.
2. Program Director’s Report - Veli
Programming Updates
WBCHCS
1.Health Happenings: The schedule for the newsletter was partially completed and January’s article topics have been determined. Just a reminder to the advisory board there is space for any information that should get out to the community on behalf of the board.
2.Newspaper articles: Jackie Goodheart has written an article called “Imagine Feeling Great - The power of positive thinking” for the local newspapers.
3.Child Car Seat Safety: We will provide service for those individuals who need assistance with their car seats as necessary through appointments.
4.Nordic Walking: Lara is offering a minimum of 2 drop in sessions on October 21st and November 4th (Tuesday evenings) and will do additional drop-ins if requests warrant them.
5.Footsteps: Call 582-3685 to find out about and register for Foot Steps events.
6.Fit, Fun, and Fully Alive: Fitness classes for older adults are underway. There were another 13 volunteers at the training sessions held in Renfrew.
7.Diabetes Clinics: The clinics are held with Pembroke Regional Hospital using our facilities. The next date is November 17th. Morning appointments are held in Beachburg from 8:30 to noon and afternoon appointments are in Cobden from 1:00 to 3:30 pm.
8.Foot Care Clinics: No changes to report at this time.
9.Change Your Mind: 18 people have signed up for the present Change Your Mind program. This is the largest group to date.
10.Good Neighbours: This group has resumed at both sites.
11.Community Nursing: Pauline is working with the Toy Bus and brings information to parents twice monthly when she is able to schedule.
Other Community Issues
·Client satisfaction survey was completed and we decided to add another week to the survey collection in order to get a better sample from our clients. Once the results are tabulated, there will be a full report available.
·I was able to attend a meeting with the Champlain LHIN regarding primary care services in Renfrew County. The group, made up of several service providers from the region, gave the LHIN some new and excellent suggestions regarding needed direction from the LHIN.
·Our local Renfrew County Community of Care Advisory Forum has set a sub-committee to determine priorities among the health service providers in the area. I am a part of that committee and will report with developments after the data collection is complete and compiled.
Staffing
1.Heather Robertson has been hard at work with Bonny in preparation for her exams this month.
2.Ms. Janet McRuer has been offered a relief NP position.
3.Ms. Trish MacKay will be doing some days for us over the next few months. She will also be writing her NP exams this month (actually, tomorrow).
4.Our student Jenn has completed her planning for the year. She is planning focus groups with students from Cobden & District Public School as well as Opeongo High School regarding diabetes knowledge.
Respectfully submitted,
Veli Rautio
Program Director
WBCHCS
Rob queried if it would be possible to have Jackie Goodheart’s article “Imagine Feeling Great - The power of positive thinking” placed in the Cobden Sun or other local newspapers. Pat will check with Veli regarding the sites of publication.
3. Minutes of the September 9 meeting - Ron
No errors or omissions.
Moved by Brian, seconded by Izett to accept the minutes as recorded, carried.
4. Business arising from the minutes
A discussion centered from the suggestion by Brian to hold a Community Information Day. Brian feels we should participate with a number of community groups in a Community Information Day to broaden the focus of the day as opposed to being in charge of the event. Otherwise it may be a wellness, health services vs. all community services? Brian, Pat & Rob agreed to form a committee for a Community Information Day.
5. Correspondence
- Funding for Programs was discussed at length. It was agreed to leave a decision until after the next satellite meeting as Veli had requested the issue be brought before the satellite committee.
- A greeting card has been sent on behalf of WBCHC to Dorothy Corbeil of Rainbow Valley who has taken a six month leave of absence due to a family illness.
- The first donation to the WBCHC was received from the donation pamphlets. Donations will be deposited in the Board account & recorded as such.
- An Email was received from Kate Mullin & Alison Wesley-James following their presentation to the Board regarding possible plans for building expansion. The Board was congratulated for the amount of work and time that has been done on behalf of the CHC.
- A letter from Consolidated Real Estate Service Inc., representing the Co-operators, presently leasing the office, exercising its option to extend the lease at 68 Main St. for 6 months, pursuant to the lease signed Jan.11, 2007. Extension period to expire on June 30, 2009.
6. Treasurer’s Report - Randi
Moved by Rob, seconded by Brian to accept the report as presented, carried.
Jack made a motion to make a $5000. payment against the mortgage on 68 Main St. After a brief discussion, it was seconded by Rob, carried.
7. Committee Reports
Property - Earl
An email was received from Brenda Powers-Ross questioning the guidelines for snow removal & salting of ice.
Earl will respond that snow removal & sanding will be taken care of by Carl Turcotte. And that the doorways will be shoveled before 8am. & after 4pm as required. The WBCHC staff will be responsible for additional salting around the doorways during office hours if required.
Carl Turcotte has agreed to continue snow removal & sanding at the same cost as last year.
A big “thank you” has been passed along to the Whitewater Twp. Roads Dept for the gravel & grading of the parking lot at the Cobden CHC. The back yard is in great shape.
Moved by Earl, to secure Carl Turcotte for snow removal & Sanding, at the same rate as 2007/08 for the upcoming year, seconded by Randi, carried.
It was decided to rehire the John Ross Headrick to do the shoveling of the doorways at 70 Main Street after the excellent job he did last year
Fundraising - Lynne
February 7, 2009 is a tentative date for a major fundraising event.
Jack suggested having signs made to let people know where donations to the WBCHC are accepted.
Policy & Board Affairs - Rob/ Brian
No report
Membership - Rob/ Lynne
Signs “Memberships Sold Here” to be placed at both sites. Pat will check if receptionists can accept monies for memberships and financial donations.
Lynne will place a Christmas Membership notice ad in the local papers.
Political Liaison - Izett
The Renfrew County Health Network steering committee has not met as a group lately while negotiations are under way with the Ministry of Health, LHIN and other parties to find a funding agency through which financing for a new basic primary care service in Eganville. Options include the CCAC, Lanark Health and Social Services (as an extension to WBCHC) and the Algonquins of Pikwakanagan Family Health Team at Golden Lake.
Jeremy Stevenson and Chantal LeClerc of LHIN are following this closely. I know they have been optimistic about the Golden Lake connection but that service is governed by their band council who may be reluctant to have their mandate changed to include non natives. A governance model is now being worked on and will be submitted to their council within a few weeks.
This has been a piece in the puzzle that we’ve been hoping will fall into place before we move on to our independent Renfrew County Health Network. My personal thinking is that maybe we should review the option of trying for a direct move to independence with a satellite in Eganville as part of that new structure.
Publicity/Website - Ron
The WBCHC website is up to date.
8. Other Business
Earl, Pat & Ron have agreed to form the committee to investigate the possibility of pursuing expansion plans as outlined by the MHPM & Cardinal Points teams. The committee will request the cost of an application to the Ministry of Health.
Pat has asked for dates of any upcoming community events for WBCHC Board to participate in, as well as have a display board at the site.
Pat suggested it may be time to host a Board training session for the new Board Members. She will contact Lee McKenna du Charm from the AOHC about Board Training.
9. Next Meeting - November 11, Beachburg site 7pm.
10. Further comments
Ron will send a Thank you card to the Whitewater council for the upgrade to the yard at the Cobden site.
Rob & Ron will pick up the file cabinet from past treasurer Annette.
11. Adjournment
Moved by Randi to adjourn at 9:13, seconded by Jack, carried.