Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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Whitewater Bromley CHC Director’s Meeting
Tuesday, November 18, 7pm. Beachburg site
Present: Pat Krose, Earl Bennett, Izett McBride, Brian Yuke, Lynne Dunn, Ron Jaremkow, Bev Buchanan
Regrets: Randi Keith, Jack McLaren, Rob McKenzie
1. Welcome & Opening Comments - Pat
Pat opened the meeting at 7:03 & apologized for the change of dates.
2. Program Director - Veli
No report
3. Minutes of the October 21 meeting - Bev
No errors or omissions.
Moved by Brian to accept the minutes as recorded, seconded by Ron, carried.
4. Business Arising from Minutes
None
5. Correspondence
- Earl responded to the HIROC questionnaire.
-Pat will contact Brenda & advise her that the Board is not interested in advertising in the Search Magazine at this time.
- PPSAC Committee Invitation from Barbara Drake of Lanark.
Pat will contact & ask that Brian Yuke’s name be placed upon her mailing list.
- AOHC Member Centre Board Training Survey from Mary Gilmor of Lanark.
Pat will contact AOHC & to get the costs & availability of the Board training. The Board Members will fill out the survey & rate our priorities & Pat will compile & decide our Top 5 concerns for board training.
Pat will contact Gail Richardson about doing a Strategic Planning session for the board on January 17, 2009.
Moved by Earl that the board members complete the survey for a formal response & to approach Gail Richardson about doing the Strategic Planning in January, seconded by Lynn, carried.
- Performance Evaluation for Program Director was completed by the WBCHC chair as requested by John Jordan.
- Letter to Kate Mullin & Allison Wesley-James re consulting costs for grant application.
No response as of today.
6. Treasurer’s Report - Randi
Moved by Izett, seconded by Ron to accept the report as presented, carried.
7. Committee Reports
Property - Earl
1.Lease for 68 Main Street -
a.We have received a signed contract from Consolidated Real Estate Services Ltd. Confirming a lease extension for the office at 68 Main Street, Cobden until June 30, 2009. The monthly lease payments will be $650.
2.The problems with the lock freezing on the side door at 70 Main Street continue to be a concern. It appears that we have two options as a possible remedy: i) replace the door locking mechanism with a different style…estimated cost would be $400 - $500. ii) Drew security has recommended that we consider installing a rubber flap over the exterior lock, sheltering it from the elements. It was agreed that the second option would be installed to see if we can reduce the incidence dealing with a frozen lock.
Respectfully submitted,
Earl Bennett & Jack McLaren
Earl has secured the services of Carl Turcotte for the snow removal contract for the 2008/09 season as discussed in the previous meeting.
Fundraising - Lynne
Fundraising Report
November 18, 2008-11-17
The new brochures are ready and available for distribution. Please let Lynne know if there are any areas that need coverage.
The advertisement for the Christmas giving campaign is in the Cobden Sun. Originally a business card size was requested but the ad size has been upgraded for better visibility in the paper. The ad appeared in the November 12 edition and will appear in the November 26 and December 10 editions and possibly in the December 17 edition.
A major fundraiser will be held on February 7, 2009. This event will be in conjunction with the Cobden Carnival. It will be advertised in the Carnival advertising. Co sponsoring of the poster cost is a possibility.
The Cobden Legion has been booked at a cost of $175, for a dance and other activities yet to be determined. The ‘Startools’, a nostalgia rock band will entertain with selections from the 50’s, 60’s eras. This is a group of physicians who get together to make money for various organizations. They will cost $350 and the deal includes meals before the show and any drinks they need.
I am looking for help on the fundraising committee. Please let me know if you or anyone you know might be interested.
Respectfully submitted
Lynne Dunn
Policy & Board Affairs - Brian
Brian contacted the Admaston Bromley council about a Community Info day. They showed interest but would like Whitewater council to also participate.
Membership - Rob
No report.
A list of members was requested for a possible Christmas mail out.
Political Liaison - Izett
No progress since last month.
Publicity / Web site - Ron
The web site is up to date. A letter has been sent to the Reeve of Whitewater, thanking him for the work done at the Cobden site.
8. Other Business
- Satellite Committee Meeting - Pat
The next Satellite meeting is November 24 in Cobden. Minutes will be circulated to WBCHC Board members.
- Board Training - Pat
Pat will follow up
Christmas Meeting Pot Luck
Earl will check out the legion for availability for the December meeting & a possible meal afterwards. Meeting at 5 - dinner at 6:30?
- the secretary has requested that Board reports be sent in advance of each meeting
- Izett initiated a discussion on municipalities sponsoring a medical student and asked for opinions on the possibility of Whitewater council sponsoring a Med student.
9. Further comments
None
10. Next meeting - December 9, 2008 to be a Christmas dinner meeting with location to be announced later.
11. Adjournment
Moved by Lynne, seconded by Brian to adjourn at 9:05, carried.
Tuesday, November 18, 7pm. Beachburg site
Present: Pat Krose, Earl Bennett, Izett McBride, Brian Yuke, Lynne Dunn, Ron Jaremkow, Bev Buchanan
Regrets: Randi Keith, Jack McLaren, Rob McKenzie
1. Welcome & Opening Comments - Pat
Pat opened the meeting at 7:03 & apologized for the change of dates.
2. Program Director - Veli
No report
3. Minutes of the October 21 meeting - Bev
No errors or omissions.
Moved by Brian to accept the minutes as recorded, seconded by Ron, carried.
4. Business Arising from Minutes
None
5. Correspondence
- Earl responded to the HIROC questionnaire.
-Pat will contact Brenda & advise her that the Board is not interested in advertising in the Search Magazine at this time.
- PPSAC Committee Invitation from Barbara Drake of Lanark.
Pat will contact & ask that Brian Yuke’s name be placed upon her mailing list.
- AOHC Member Centre Board Training Survey from Mary Gilmor of Lanark.
Pat will contact AOHC & to get the costs & availability of the Board training. The Board Members will fill out the survey & rate our priorities & Pat will compile & decide our Top 5 concerns for board training.
Pat will contact Gail Richardson about doing a Strategic Planning session for the board on January 17, 2009.
Moved by Earl that the board members complete the survey for a formal response & to approach Gail Richardson about doing the Strategic Planning in January, seconded by Lynn, carried.
- Performance Evaluation for Program Director was completed by the WBCHC chair as requested by John Jordan.
- Letter to Kate Mullin & Allison Wesley-James re consulting costs for grant application.
No response as of today.
6. Treasurer’s Report - Randi
Moved by Izett, seconded by Ron to accept the report as presented, carried.
7. Committee Reports
Property - Earl
1.Lease for 68 Main Street -
a.We have received a signed contract from Consolidated Real Estate Services Ltd. Confirming a lease extension for the office at 68 Main Street, Cobden until June 30, 2009. The monthly lease payments will be $650.
2.The problems with the lock freezing on the side door at 70 Main Street continue to be a concern. It appears that we have two options as a possible remedy: i) replace the door locking mechanism with a different style…estimated cost would be $400 - $500. ii) Drew security has recommended that we consider installing a rubber flap over the exterior lock, sheltering it from the elements. It was agreed that the second option would be installed to see if we can reduce the incidence dealing with a frozen lock.
Respectfully submitted,
Earl Bennett & Jack McLaren
Earl has secured the services of Carl Turcotte for the snow removal contract for the 2008/09 season as discussed in the previous meeting.
Fundraising - Lynne
Fundraising Report
November 18, 2008-11-17
The new brochures are ready and available for distribution. Please let Lynne know if there are any areas that need coverage.
The advertisement for the Christmas giving campaign is in the Cobden Sun. Originally a business card size was requested but the ad size has been upgraded for better visibility in the paper. The ad appeared in the November 12 edition and will appear in the November 26 and December 10 editions and possibly in the December 17 edition.
A major fundraiser will be held on February 7, 2009. This event will be in conjunction with the Cobden Carnival. It will be advertised in the Carnival advertising. Co sponsoring of the poster cost is a possibility.
The Cobden Legion has been booked at a cost of $175, for a dance and other activities yet to be determined. The ‘Startools’, a nostalgia rock band will entertain with selections from the 50’s, 60’s eras. This is a group of physicians who get together to make money for various organizations. They will cost $350 and the deal includes meals before the show and any drinks they need.
I am looking for help on the fundraising committee. Please let me know if you or anyone you know might be interested.
Respectfully submitted
Lynne Dunn
Policy & Board Affairs - Brian
Brian contacted the Admaston Bromley council about a Community Info day. They showed interest but would like Whitewater council to also participate.
Membership - Rob
No report.
A list of members was requested for a possible Christmas mail out.
Political Liaison - Izett
No progress since last month.
Publicity / Web site - Ron
The web site is up to date. A letter has been sent to the Reeve of Whitewater, thanking him for the work done at the Cobden site.
8. Other Business
- Satellite Committee Meeting - Pat
The next Satellite meeting is November 24 in Cobden. Minutes will be circulated to WBCHC Board members.
- Board Training - Pat
Pat will follow up
Christmas Meeting Pot Luck
Earl will check out the legion for availability for the December meeting & a possible meal afterwards. Meeting at 5 - dinner at 6:30?
- the secretary has requested that Board reports be sent in advance of each meeting
- Izett initiated a discussion on municipalities sponsoring a medical student and asked for opinions on the possibility of Whitewater council sponsoring a Med student.
9. Further comments
None
10. Next meeting - December 9, 2008 to be a Christmas dinner meeting with location to be announced later.
11. Adjournment
Moved by Lynne, seconded by Brian to adjourn at 9:05, carried.