Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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WBCHC BOARD MINUTES
Monday December 14, 2009 1:30p.m
Beachburg Site
PRESENT: P.Krose, L.Simpson, I.McBride, R.Keith,R.Mckenzie
REGRETS: D.Coulas, L.Dunn
1.Welcome and opening comments-Pat
2.Approval or Additions to Agenda - no additions to agenda
3.Director of Health Services- no report for this meeting
4.Minutes of Board Meeting of November 4,2009- Randi moved that the minutes be accepted as presented , seconded by Izett, passed
5.Business arising from Minutes-none
6.Committee reports:
6.1 Treasurer and Membership-Chair Randi,
6.2 Property Chair-Diane Property Report December 2009
Handyman Don Campbell has resigned due to other commitments. Darwin Phillips has agreed to be our new handyman who lives a few blocks from the Cobden site. He has so far assessed and repaired gaps in the building exterior as best we can this time of year. A weather proof guard has been installed over the lock in the back door as in the past it tended to freeze.
Schauers Building Supply has been unable to get a windowpane to replace the cracked one. Valley Window and Door will measure and give an estimate as they custom make the thermal panes necessary.
3.Duct Cleaning Helferty Cleaning Services gave an estimate of $750. I have called Sears for another estimate.
4. Brenda will be providing the name of a contractor that will inspect the area above the ceiling tiles for possible contamination and make recommendations.
5. Just so everyone is aware, the furnace for the center is located on the roof. The air filter will be changed when the duct cleaning is done.
Submitted by Diane Coulas
Linda questioned what procurement policy the board had. Pat reported that John Jordan said that there is need for some flexibility when accepting contracts. For example in relation to the duct cleaning, the hours when it can be done needs to be considered. Due to the urgency of having the ducts cleaned, Randi moved that an email vote is necessary on the cleaning of the ducts issue to take place so that a decision can be made before the next board meeting. Seconded by Linda, passed.
6.4 Project Coordinator-Linda The procurement policy question also is related to the work being done with a project manager concerning plans for a new building. It was suggested that local contractors may be considered when possible.
Linda provided the following information: Orkin is the contact for future concerns re possible infestations. The status is uncertain of inside sealing of conduits and pipes and ducts. Inair Environmental will review possible tiles for contamination and air quality testing on December 21. A possible assessment of wiring maybe required.
The furnace will be checked for standard mechanical to check unit and review services to offices and assess insulation.
6.5 External relations Coordinator/Astrolabe Chair: Izett reported that
Sophie Bart is doing a very thorough job in completing the Astrolabe application to Champlain LHIN with many teleconferences and meetings. Chantal Leclaire of LHIN has suggested the proposal will be presented in late January. It is hoped to have a positive outcome and could possibly be implemented by April. Pat suggested that the proposal be circulated to boards member, Izett will do so.
6.6 Community Awareness - Lynne. Lynne has been talking to Lara about starting a public policy committee
6.7 Website-Ron, nothing to report
6.8 Satellite-Chair Pat The Satellite is to meet in January 19, see number 8.8
6.9 Vice Chair, no report
7.0 Correspondence
7.1 Information from Health Promoter Lara re CPR Training and Depression Workshop-Both were well attended, board presence was noted and appreciated Izett and Randi attended the CPR course, Linda and Pat were at the depression seminar.
7.2 New Programs: Change your Mind April13-June 15, Peaceful Mind January7-February 11.These programmes are also available for anyone outside the catchment area.
7.3 The Co-operators-Electric Funds transfered. Randi will look after this.
7.4 West Champlain Family Health-Information was sent around to board members by Chair Pat
7.5 Renewal of Board Website-Ron. Ron to renew the website and send
the bill to the board.
7.6 School Nutrition Program-Lara .A programme through the provincial government and the public school board was to disperse the funds. There was concern of it falling through the cracks. Pat took it to the PPSAC meeting and eventually it ended back in the hands of John Jordan and the school board representative.
8.0 Other business
8.1 Signage Cobden Site. Pat and Brenda discussed the possibility of signage in place at the Cobden site to display programmes. Handicap parking signs will be needed also. Action- Pat will go to Kruger Signs to see about acquiring the proper signs.
8.2 Board/Staff share public events -Lara. It was suggested the board ask Bonny Johnson to come to a meeting to talk about her new role with the
WBCHC. Pat is to invite her.
8.3 Christmas dinner. Since it is so late in the year it was decided we would wait until the summer BBQ
8.4 Further payment for the WBCHC portion for the Astrolabe application is needed. WBCHC, Rainbow Valley and Lanark will each share in the additional cost of $1000 each. Lanark will be billed and they will invoice us.
8.5 Christmas cards to Staff. It was decided to send cards to each site.
8.6 Board Yearly Work Plan- Linda .The plan was reviewed with the following
comments:
Pat is to check the lease date and email it to Linda
Randi is to look at the insurance dates and get back to Linda
In February new board members should be sought out, and start looking for a guest speaker for the AGM. As a means of budgeting, Randi will determine what percentage of our costs each committee absorbed. Izett suggested that a budget would be beneficial as it could be used as a target for fund raising.
8.7CommitteeTerms of Reference, Purpose, Function, Membership, and Objectives: Izett is going to circulate the committee structure from the past.
8.8 LHCS BHO Review-John Jordan. LCHS recently went through an accreditation process and received an outstanding review.
8.9/Satellite Meeting and Visitation to sites-LCHS Chair. The new chair of the LCHS would like to come and visit the Rainbow Valley and WBCHC sites. Pat is going to invite them in January and possibly have a lunch with our board.
Randi moved to have to meeting adjourned at 3:55 passed
Next meeting January 6th 7pm at Cobden .
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Monday December 14, 2009 1:30p.m
Beachburg Site
PRESENT: P.Krose, L.Simpson, I.McBride, R.Keith,R.Mckenzie
REGRETS: D.Coulas, L.Dunn
1.Welcome and opening comments-Pat
2.Approval or Additions to Agenda - no additions to agenda
3.Director of Health Services- no report for this meeting
4.Minutes of Board Meeting of November 4,2009- Randi moved that the minutes be accepted as presented , seconded by Izett, passed
5.Business arising from Minutes-none
6.Committee reports:
6.1 Treasurer and Membership-Chair Randi,
6.2 Property Chair-Diane Property Report December 2009
Handyman Don Campbell has resigned due to other commitments. Darwin Phillips has agreed to be our new handyman who lives a few blocks from the Cobden site. He has so far assessed and repaired gaps in the building exterior as best we can this time of year. A weather proof guard has been installed over the lock in the back door as in the past it tended to freeze.
Schauers Building Supply has been unable to get a windowpane to replace the cracked one. Valley Window and Door will measure and give an estimate as they custom make the thermal panes necessary.
3.Duct Cleaning Helferty Cleaning Services gave an estimate of $750. I have called Sears for another estimate.
4. Brenda will be providing the name of a contractor that will inspect the area above the ceiling tiles for possible contamination and make recommendations.
5. Just so everyone is aware, the furnace for the center is located on the roof. The air filter will be changed when the duct cleaning is done.
Submitted by Diane Coulas
Linda questioned what procurement policy the board had. Pat reported that John Jordan said that there is need for some flexibility when accepting contracts. For example in relation to the duct cleaning, the hours when it can be done needs to be considered. Due to the urgency of having the ducts cleaned, Randi moved that an email vote is necessary on the cleaning of the ducts issue to take place so that a decision can be made before the next board meeting. Seconded by Linda, passed.
6.4 Project Coordinator-Linda The procurement policy question also is related to the work being done with a project manager concerning plans for a new building. It was suggested that local contractors may be considered when possible.
Linda provided the following information: Orkin is the contact for future concerns re possible infestations. The status is uncertain of inside sealing of conduits and pipes and ducts. Inair Environmental will review possible tiles for contamination and air quality testing on December 21. A possible assessment of wiring maybe required.
The furnace will be checked for standard mechanical to check unit and review services to offices and assess insulation.
6.5 External relations Coordinator/Astrolabe Chair: Izett reported that
Sophie Bart is doing a very thorough job in completing the Astrolabe application to Champlain LHIN with many teleconferences and meetings. Chantal Leclaire of LHIN has suggested the proposal will be presented in late January. It is hoped to have a positive outcome and could possibly be implemented by April. Pat suggested that the proposal be circulated to boards member, Izett will do so.
6.6 Community Awareness - Lynne. Lynne has been talking to Lara about starting a public policy committee
6.7 Website-Ron, nothing to report
6.8 Satellite-Chair Pat The Satellite is to meet in January 19, see number 8.8
6.9 Vice Chair, no report
7.0 Correspondence
7.1 Information from Health Promoter Lara re CPR Training and Depression Workshop-Both were well attended, board presence was noted and appreciated Izett and Randi attended the CPR course, Linda and Pat were at the depression seminar.
7.2 New Programs: Change your Mind April13-June 15, Peaceful Mind January7-February 11.These programmes are also available for anyone outside the catchment area.
7.3 The Co-operators-Electric Funds transfered. Randi will look after this.
7.4 West Champlain Family Health-Information was sent around to board members by Chair Pat
7.5 Renewal of Board Website-Ron. Ron to renew the website and send
the bill to the board.
7.6 School Nutrition Program-Lara .A programme through the provincial government and the public school board was to disperse the funds. There was concern of it falling through the cracks. Pat took it to the PPSAC meeting and eventually it ended back in the hands of John Jordan and the school board representative.
8.0 Other business
8.1 Signage Cobden Site. Pat and Brenda discussed the possibility of signage in place at the Cobden site to display programmes. Handicap parking signs will be needed also. Action- Pat will go to Kruger Signs to see about acquiring the proper signs.
8.2 Board/Staff share public events -Lara. It was suggested the board ask Bonny Johnson to come to a meeting to talk about her new role with the
WBCHC. Pat is to invite her.
8.3 Christmas dinner. Since it is so late in the year it was decided we would wait until the summer BBQ
8.4 Further payment for the WBCHC portion for the Astrolabe application is needed. WBCHC, Rainbow Valley and Lanark will each share in the additional cost of $1000 each. Lanark will be billed and they will invoice us.
8.5 Christmas cards to Staff. It was decided to send cards to each site.
8.6 Board Yearly Work Plan- Linda .The plan was reviewed with the following
comments:
Pat is to check the lease date and email it to Linda
Randi is to look at the insurance dates and get back to Linda
In February new board members should be sought out, and start looking for a guest speaker for the AGM. As a means of budgeting, Randi will determine what percentage of our costs each committee absorbed. Izett suggested that a budget would be beneficial as it could be used as a target for fund raising.
8.7CommitteeTerms of Reference, Purpose, Function, Membership, and Objectives: Izett is going to circulate the committee structure from the past.
8.8 LHCS BHO Review-John Jordan. LCHS recently went through an accreditation process and received an outstanding review.
8.9/Satellite Meeting and Visitation to sites-LCHS Chair. The new chair of the LCHS would like to come and visit the Rainbow Valley and WBCHC sites. Pat is going to invite them in January and possibly have a lunch with our board.
Randi moved to have to meeting adjourned at 3:55 passed
Next meeting January 6th 7pm at Cobden .
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