Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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Whitewater Bromley CHC Directors Meeting
Cobden CHC, February 12, 2008
Present: Ron Jaremkow, Pat Krose, Brian Yuke, Izett McBride and Earl Bennett
Regrets: Jack McLaren, Bev Buchanan, Annette Mantifel and Ken Fink
1: Opening
Ron opened the meeting late at approximately 7:45PM due to a problem with the buildings alarm system.
Randi Keith was unable to attend as a guest due to ill health.
2: Program Directors Report
Veli provided a report that was read by Ron.
Please accept my regrets for the meeting. Please distribute the report as needed. Veli
Programming Updates
WBCHCS
1. Food for Learning Partnership: The program has about 30 student members and a small but dedicated group of parent volunteers. Alternatives to the typically less nutritious hot meal fare of hotdogs and pizza are now available and well received. Plans include further development and creating links to other schools in our area (in Admaston Township for example). Planning for nutrition month activities in March and fundraising are underway.
2. Fit, Fun & Fully Active: Classes for older adults have resumed for the winter term. 10 classes going strong across our catchment area are lead by our dedicated and enthusiastic volunteer instructors. An evaluation is planned for February, ‘refresher training’ is to occur in March, and CPR certification with St. John Ambulance was completed in January.
3. Foot Steps Walking Program: Is now an outdoor program offered only in Beachburg on Tuesday and Thursday at noon for ½ hour. Attendance has continued to be poor partially due to holidays and difficulty walking in the cold on unplowed sidewalks. The future depends on attendance over the next 3 months and evaluation in the spring to assess sustainability.
4. College Students: Two Algonquin college students are working with Lara Mylly from January to April 2008. Their project work focuses on creating a health promotion product or intervention based on their needs assessment completed last fall.
5. Health Happenings: The winter issue was delivered with an evaluation survey. The survey was available on our web site until January 31st. We have started to develop criteria for businesses wanting to advertise their services in the newsletter. This is to ensure that like-minded organisations advertising within our catchment area have the public’s health as their focus in a client centred manner.
6. Good Neighbours: The Good Neighbours groups have started in Beachburg and Cobden. They will continue weekly until the end of May. Ray Parchelo has many different programming items in store for participants and Lara is developing a special walking program for the group.
7. The Leading Edge: Lara and Ray are preparing for the summer program, as requests for leader positions will need to go out shortly.
8. Change Your Mind: Program request has come in with six people already signed up and ready to start this excellent program. $25.00 is charged to help cover the "Day of Mindfullness" which includes a one-hour Tai Chi lesson by Janna Clarke that includes lunch.
9. Optimizing Health: The second Optimizing Health session finished in January. Bonny and Susan reporting it was a challenge to sustain a full group each week and after review, the next six-week session begins in April.
10. Diabetes Program: We have been in contact with Pembroke Regional Hospital regarding diabetes education at our centres. We are working together to bring this service to the region in an efficient manner so our patients can all benefit from the expertise in the region.
Research
Drs. Rita Selby and Nicole Mittmann from Sunnybrook Hospital contacted Dr. Rheaume regarding the Resource utilization associated with Oral Anticoagulant Management (ROAM) study. I have called them for further details to determine if it is an appropriate study for us to be a part. I will be receiving a package next week with details regarding the ethics process and will discuss this with John at that time.
Staffing Updates
1. Jennifer Brenner is continuing our enrolment at Beachburg and has started in Cobden for the month of February. We presently have over 560 clients enrolled.
2. I am continuing my steep learning curve and loving every minute of it. I would like to thank the board for their hometown style welcome. My orientation with Sandra is now complete (but I do know her home number) and am looking forward to step fully into this leadership role. I appreciate everyone’s patience as I continue my journey here with the WB Satellite CHCs.
Other Community Participation
Fit For Heart, Heart and Stoke Challenge
WBCHCS is again entering a team in the Fit for Health Challenge in Pembroke on Saturday March 1st to help raise money for the Heart and Stroke Foundation.
3: Minutes of the January 8 meeting.
No errors or omissions.
Moved for acceptance by Pat, seconded by Brian, carried.
4: Business arising from the minutes.
The advertisement for directors, which had been placed in the Cobden Sun and Renfrew Weekender, did not draw any response. After discussion, it was decided to place the ad in the next issue of Health Happenings, on the website and also the use of personal emails to promote volunteering to work with the Board.
Donation Brochure - Pat displayed examples of the brochure and thank you card to be used to promote future donations to the WBCHC.
1) It was decided that in place of the present Directors names on the brochure, that testimonials, which have already been collected, would be used after editing for space.
2) It was also discussed and decided that the donation form would allow a person to indicate if the donation was to be used for Programming or applied to the Building Fund.
Pat was commended for the excellent job she and her committee have done to date.
5: Correspondence - none
6: New Business
Leading Edge - It has been suggested to Veli that the Leading Edge summer program or any other program be budgeted for in his budget submission to Lanark. If additional funds were needed to operate the program, a submission to the Directors outlining the need or how the additional funding will be used should be submitted to the Directors if and when the need is known.
Summer Students - Also suggested to Veli was that care must be taken to avoid any suggestion of nepotism when hiring summer students to work for the Community Health Centre.
Rent Increase - Earl presented a chart, which illustrated the increase in expenses since the original rental agreement with Lanark which was signed in 2005. Almost all aspects have increased substantially over the last three years.
A motion was made by Earl and seconded by Brian that a request be made to LCHS/John Jordan for a rent increase of 12% effective January 1, 2008. Motion was passed.
68 Main Street - Earl spoke to the possibility of ambulance drivers using 68 Main St as a "rest stop" between calls. The site is an excellent location as a stand by site for the drivers and an excellent service to the community. Discussion of the rent concluded that the Ambulance Service should carry the cost of utilities.
Moved by Earl, seconded by Izett that rental would be $300 per month plus utilities. The motion was carried.
7: Treasurers Report
Moved by Brian, seconded by Earl to accept the Treasurers Report as presented, carried.
8: Committee Reports
Property - Earl
The property committee is pleased to report the following activities that have taken place since our last board meeting:
Maintenance - Ron has responded to several minor problems that were identified by Brenda Ross. i) The lock on the side door at 70 Main Street was freezing making it difficult to secure. ii) some excess furniture was stored in the upstairs at 68 Main
Roof damage to 68 Main - the west slope on the roof above the Co-operators sustained wind damage during a windstorm in early Jan. The incident has been reported to the insurance company.
The adjuster felt that there would be little or no claim on the roof after we take depreciation and the policy deductible into account. We have secured a quote from Andrew Coulas to replace the entire roof but we will wait until the winter snow melts and determine whether we can make do with repairing the portion over the Co-operators office. A more detailed report will be made in April.
Lease for 68 Main update - we had an onsite meeting with Brian Lahey from the Ambulance Services with the goal of leasing the rear portion of 68 Main Street. The area seems acceptable for their immediate needs. I spoke with Mr. Lahey last week and he advised that they are seriously considering the site and it is still under review for this year’s budget.
I would recommend that we make a decision tonight on what we expect to receive in terms of a monthly lease payment. (see item six)
Membership - no report, it was pointed out that one director is not qualified to be a board member as a membership has never been purchased by the director as required by the constitution.
Board Affairs - Brian, no report.
Fund Raising - Pat, see item 4.
Political Liaison - Izett will communicate with Lee McKenna of the AOHC regarding stand alone status.
Discussed the vision of a stand-alone WBCHC to include Rainbow Valley and possibly Eganville and Golden Lake CHC’s.
Publicity - Earl, no report
9: Next meeting - to be held in the Beachburg Site, March 11 at 7PM
10: Round Table - Ron stated that he will not stand for the Chair’s position in the coming term.
11. Adjournment at approximately 9:15PM
Cobden CHC, February 12, 2008
Present: Ron Jaremkow, Pat Krose, Brian Yuke, Izett McBride and Earl Bennett
Regrets: Jack McLaren, Bev Buchanan, Annette Mantifel and Ken Fink
1: Opening
Ron opened the meeting late at approximately 7:45PM due to a problem with the buildings alarm system.
Randi Keith was unable to attend as a guest due to ill health.
2: Program Directors Report
Veli provided a report that was read by Ron.
Please accept my regrets for the meeting. Please distribute the report as needed. Veli
Programming Updates
WBCHCS
1. Food for Learning Partnership: The program has about 30 student members and a small but dedicated group of parent volunteers. Alternatives to the typically less nutritious hot meal fare of hotdogs and pizza are now available and well received. Plans include further development and creating links to other schools in our area (in Admaston Township for example). Planning for nutrition month activities in March and fundraising are underway.
2. Fit, Fun & Fully Active: Classes for older adults have resumed for the winter term. 10 classes going strong across our catchment area are lead by our dedicated and enthusiastic volunteer instructors. An evaluation is planned for February, ‘refresher training’ is to occur in March, and CPR certification with St. John Ambulance was completed in January.
3. Foot Steps Walking Program: Is now an outdoor program offered only in Beachburg on Tuesday and Thursday at noon for ½ hour. Attendance has continued to be poor partially due to holidays and difficulty walking in the cold on unplowed sidewalks. The future depends on attendance over the next 3 months and evaluation in the spring to assess sustainability.
4. College Students: Two Algonquin college students are working with Lara Mylly from January to April 2008. Their project work focuses on creating a health promotion product or intervention based on their needs assessment completed last fall.
5. Health Happenings: The winter issue was delivered with an evaluation survey. The survey was available on our web site until January 31st. We have started to develop criteria for businesses wanting to advertise their services in the newsletter. This is to ensure that like-minded organisations advertising within our catchment area have the public’s health as their focus in a client centred manner.
6. Good Neighbours: The Good Neighbours groups have started in Beachburg and Cobden. They will continue weekly until the end of May. Ray Parchelo has many different programming items in store for participants and Lara is developing a special walking program for the group.
7. The Leading Edge: Lara and Ray are preparing for the summer program, as requests for leader positions will need to go out shortly.
8. Change Your Mind: Program request has come in with six people already signed up and ready to start this excellent program. $25.00 is charged to help cover the "Day of Mindfullness" which includes a one-hour Tai Chi lesson by Janna Clarke that includes lunch.
9. Optimizing Health: The second Optimizing Health session finished in January. Bonny and Susan reporting it was a challenge to sustain a full group each week and after review, the next six-week session begins in April.
10. Diabetes Program: We have been in contact with Pembroke Regional Hospital regarding diabetes education at our centres. We are working together to bring this service to the region in an efficient manner so our patients can all benefit from the expertise in the region.
Research
Drs. Rita Selby and Nicole Mittmann from Sunnybrook Hospital contacted Dr. Rheaume regarding the Resource utilization associated with Oral Anticoagulant Management (ROAM) study. I have called them for further details to determine if it is an appropriate study for us to be a part. I will be receiving a package next week with details regarding the ethics process and will discuss this with John at that time.
Staffing Updates
1. Jennifer Brenner is continuing our enrolment at Beachburg and has started in Cobden for the month of February. We presently have over 560 clients enrolled.
2. I am continuing my steep learning curve and loving every minute of it. I would like to thank the board for their hometown style welcome. My orientation with Sandra is now complete (but I do know her home number) and am looking forward to step fully into this leadership role. I appreciate everyone’s patience as I continue my journey here with the WB Satellite CHCs.
Other Community Participation
Fit For Heart, Heart and Stoke Challenge
WBCHCS is again entering a team in the Fit for Health Challenge in Pembroke on Saturday March 1st to help raise money for the Heart and Stroke Foundation.
3: Minutes of the January 8 meeting.
No errors or omissions.
Moved for acceptance by Pat, seconded by Brian, carried.
4: Business arising from the minutes.
The advertisement for directors, which had been placed in the Cobden Sun and Renfrew Weekender, did not draw any response. After discussion, it was decided to place the ad in the next issue of Health Happenings, on the website and also the use of personal emails to promote volunteering to work with the Board.
Donation Brochure - Pat displayed examples of the brochure and thank you card to be used to promote future donations to the WBCHC.
1) It was decided that in place of the present Directors names on the brochure, that testimonials, which have already been collected, would be used after editing for space.
2) It was also discussed and decided that the donation form would allow a person to indicate if the donation was to be used for Programming or applied to the Building Fund.
Pat was commended for the excellent job she and her committee have done to date.
5: Correspondence - none
6: New Business
Leading Edge - It has been suggested to Veli that the Leading Edge summer program or any other program be budgeted for in his budget submission to Lanark. If additional funds were needed to operate the program, a submission to the Directors outlining the need or how the additional funding will be used should be submitted to the Directors if and when the need is known.
Summer Students - Also suggested to Veli was that care must be taken to avoid any suggestion of nepotism when hiring summer students to work for the Community Health Centre.
Rent Increase - Earl presented a chart, which illustrated the increase in expenses since the original rental agreement with Lanark which was signed in 2005. Almost all aspects have increased substantially over the last three years.
A motion was made by Earl and seconded by Brian that a request be made to LCHS/John Jordan for a rent increase of 12% effective January 1, 2008. Motion was passed.
68 Main Street - Earl spoke to the possibility of ambulance drivers using 68 Main St as a "rest stop" between calls. The site is an excellent location as a stand by site for the drivers and an excellent service to the community. Discussion of the rent concluded that the Ambulance Service should carry the cost of utilities.
Moved by Earl, seconded by Izett that rental would be $300 per month plus utilities. The motion was carried.
7: Treasurers Report
Moved by Brian, seconded by Earl to accept the Treasurers Report as presented, carried.
8: Committee Reports
Property - Earl
The property committee is pleased to report the following activities that have taken place since our last board meeting:
Maintenance - Ron has responded to several minor problems that were identified by Brenda Ross. i) The lock on the side door at 70 Main Street was freezing making it difficult to secure. ii) some excess furniture was stored in the upstairs at 68 Main
Roof damage to 68 Main - the west slope on the roof above the Co-operators sustained wind damage during a windstorm in early Jan. The incident has been reported to the insurance company.
The adjuster felt that there would be little or no claim on the roof after we take depreciation and the policy deductible into account. We have secured a quote from Andrew Coulas to replace the entire roof but we will wait until the winter snow melts and determine whether we can make do with repairing the portion over the Co-operators office. A more detailed report will be made in April.
Lease for 68 Main update - we had an onsite meeting with Brian Lahey from the Ambulance Services with the goal of leasing the rear portion of 68 Main Street. The area seems acceptable for their immediate needs. I spoke with Mr. Lahey last week and he advised that they are seriously considering the site and it is still under review for this year’s budget.
I would recommend that we make a decision tonight on what we expect to receive in terms of a monthly lease payment. (see item six)
Membership - no report, it was pointed out that one director is not qualified to be a board member as a membership has never been purchased by the director as required by the constitution.
Board Affairs - Brian, no report.
Fund Raising - Pat, see item 4.
Political Liaison - Izett will communicate with Lee McKenna of the AOHC regarding stand alone status.
Discussed the vision of a stand-alone WBCHC to include Rainbow Valley and possibly Eganville and Golden Lake CHC’s.
Publicity - Earl, no report
9: Next meeting - to be held in the Beachburg Site, March 11 at 7PM
10: Round Table - Ron stated that he will not stand for the Chair’s position in the coming term.
11. Adjournment at approximately 9:15PM