Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
 |
 |
 |
 |
 |
 |
 |
 |
 |
Whitewater Bromley CHC Director’s Meeting
Cobden CHC, April 8, 2008
Present: Ron Jaremkow, Jack McLaren, Brian Yuke, Izett McBride, Randi Keith, Pat Krose, Earl Bennett, Bev Buchanan
Absent: Ken Fink
1: Opening
Ron opened the meeting at 7:06.
It was agreed that Ron would book sites for the 2nd Tuesday of the month for the upcoming year.
2: Program Director’s Report - Veli
Programming Updates
WBCHCS
Food for Learning Partnership: Debbie Gordon from MEDIACS (www.mediacs.ca ) completed her media education workshops for students on March 19th for the Cobden & District Public School and Opeongo High School. On March 20th, she also presented to Beachburg and Westmeath Public Schools as well as Our Lady of Grace Catholic School. Debbie also did one parent workshop as one was cancelled due to inclement weather.
Fit, Fun & Fully Active: 8 people completed the refresher course at the Beachburg site. It was exciting to see committed volunteers having a great time and getting ready for the coming year.
College Students: The students finished their program and have moved on to finishing exams for the semester. The students commented on how the second term was better as they were able to apply their knowledge in a real world setting.
Health Happenings: The newsletter is being finalized for distribution this week.
Child Car Seat Safety: Regular car seat safety appointments are being set up for the region. We are getting ready and are waiting to receive some of the supplies necessary for the program.
Good Neighbours: Bonny presented a "Living Will" and Power of Attorney workshop for the group on March 12th.
Change Your Mind: Ray’s Change Your Mind workshop is in full swing with a record 14 people attending.
Optimizing Health: Bonny and Susan have started the Optimizing Health program with 6 people enrolled.
Other Community Issues
The meeting for the "Renfrew County Community CHC Collaborative" will be held on Wednesday April 9th at the Douglas Community Centre (1766 Barr Line Rd.) from 10 am to noon.
Pandemic / Emergency Planning
A back-up generator was priced, quoted and accepted for the Beachburg Clinic. Installation will occur in the near future as we are waiting for better weather to arrive. This will enhance our ability to continue to provide service to the region if an emergency ever occurred that included an extended power failure.
a) Ron will send the information for the WBCHC AGM to Lara to be included in the upcoming Health Happenings.
b) Moved by Earl to approach consultant to seek out advice & council on how to move forward with functional plan, seconded by Jack, carried.
Izett & Ron will be speaking with John Jordan tomorrow about applying for monies for new building.
3: Minutes of the March 11 meeting.
No errors or omissions.
Moved by Jack, seconded by Brian to accept the minutes as recorded, carried.
4: Business arising from the minutes.
a) Treena LeMay, chair of the Board representing the Petawawa FHC, will be the speaker at the May 21 AGM.
b) Izett & Ron attended the new logo launch held in Ottawa March 20. A separate brief meeting was held with the AOHC concerning our status. It was decided that we would continue to work on Beachburg-Killaloe network & forget stand alone status at this time.
c) Brenda has stated that the CHC will make use of the freezer that was used by Meals on Wheels.
5: Correspondence
a) Email from Lanark celebrating new logo, staff & $500,000 expansion, April 11.
b) Email from John Jordan regarding rent increase request.
6) New Business
a) Additional mortgage payment on 68 Main Street
The Board will revisit making an additional payment on the mortgage at 68 Main St on a monthly basis.
7) Treasurer’s Report - Annette/Randi
Moved by Brian to accept Treasurer’s report as presented, seconded by Pat, carried.
8) Committee Reports:
Property - Jack/Earl
The property committee is pleased to report the following activities that have taken place since our last board meeting:
Maintenance - Ron has responded to several minor problems that were brought to his attention. i) We experienced a problem with rodents at 70 Main Street. Ron took immediate action by placing some traps in the building; Brenda Ross contacted a Pest Control Company for their assessment of the matter. Pest control placed additional bait which took care of the problem in very short order. The inspector recommended that the old wooden storage bin at the rear of the building be removed as it was possibly contributing to the problem. Garbage is to be stored in metal garbage cans and removed regularly. He also suggested that we have a full inspection of the exterior of the building after the spring melt to determine if there are any openings that is permitting rodent access to the building. ii) Ron also received an email from Veli advising that there was a serious problem with a lake effect from the first spring runoff. Ron attended the site and found the problem more to do with the area we worked on last year to widen the driveway and the lower half of the lot next to the train tracks. Both these areas do not have a solid aggregate base to deal with vehicle traffic and the spring runoff. We will have to consider what improvements could be done to improve the situation for 2009.
A problem with our side door was also brought to Ron’s attention by Nellie Kingsbury. It appears as though the frost had caused the asphalt to fall away from the doorway. Ron had Terry Moore installed a small ramp to assist in allowing wheel chair access to the building.
An unpleasant odor was reported in one of the offices at 70 Main Street. Ron felt that it may have been related to the rodent problem we experienced.
Roof damage to 68 Main - we reported in February that this building sustained wind damage to the roof and would be dealt with in the spring. We are looking for the board approval to proceed with minimal repairs as determined by the property committee.
Lease for 68 Main update - we have not received a reply from the Ambulance Services on their intention to lease the rear portion of this building.
We have received a reply from John Jordan regarding petition for an increase in our monthly lease for 70 Main Street. They have declined our request.
Special thanks to Ron Jaremkow for his overseeing on property matters during Jack McLarens absence.
As soon as weather permits the 4" drain will be replaced with a 6" PVC drain at 70 Main St.
½ roof at 68 Main St will be replaced as soon as weather allows.
The Board will not proceed with leasing 68 Main St. at this time.
Membership - Ken
No report
Board Affairs - Brian
The by-law revisions will be reviewed by Board member before next meeting.
Notice of the May 21st AGM will be placed in the Health Happenings & the Cobden Sun. Bev & Randi will be selling memberships at the AGM.
Names of persons interested in becoming Board Directors were presented.
Fundraising - Pat
Pat is awaiting the final draft on the donation memorial pamphlet which will include the new logo for the AOHC.
Political Liaison - Izett
Izett & Ron are meeting with John Jordan tomorrow regarding the Killaloe-Beachburg network.
Publicity - Earl
No report
9) Next meeting - May 13, Beachburg Site, 7pm.
10) Round Table
11) Adjournment at approximately 9:25.
Cobden CHC, April 8, 2008
Present: Ron Jaremkow, Jack McLaren, Brian Yuke, Izett McBride, Randi Keith, Pat Krose, Earl Bennett, Bev Buchanan
Absent: Ken Fink
1: Opening
Ron opened the meeting at 7:06.
It was agreed that Ron would book sites for the 2nd Tuesday of the month for the upcoming year.
2: Program Director’s Report - Veli
Programming Updates
WBCHCS
Food for Learning Partnership: Debbie Gordon from MEDIACS (www.mediacs.ca ) completed her media education workshops for students on March 19th for the Cobden & District Public School and Opeongo High School. On March 20th, she also presented to Beachburg and Westmeath Public Schools as well as Our Lady of Grace Catholic School. Debbie also did one parent workshop as one was cancelled due to inclement weather.
Fit, Fun & Fully Active: 8 people completed the refresher course at the Beachburg site. It was exciting to see committed volunteers having a great time and getting ready for the coming year.
College Students: The students finished their program and have moved on to finishing exams for the semester. The students commented on how the second term was better as they were able to apply their knowledge in a real world setting.
Health Happenings: The newsletter is being finalized for distribution this week.
Child Car Seat Safety: Regular car seat safety appointments are being set up for the region. We are getting ready and are waiting to receive some of the supplies necessary for the program.
Good Neighbours: Bonny presented a "Living Will" and Power of Attorney workshop for the group on March 12th.
Change Your Mind: Ray’s Change Your Mind workshop is in full swing with a record 14 people attending.
Optimizing Health: Bonny and Susan have started the Optimizing Health program with 6 people enrolled.
Other Community Issues
The meeting for the "Renfrew County Community CHC Collaborative" will be held on Wednesday April 9th at the Douglas Community Centre (1766 Barr Line Rd.) from 10 am to noon.
Pandemic / Emergency Planning
A back-up generator was priced, quoted and accepted for the Beachburg Clinic. Installation will occur in the near future as we are waiting for better weather to arrive. This will enhance our ability to continue to provide service to the region if an emergency ever occurred that included an extended power failure.
a) Ron will send the information for the WBCHC AGM to Lara to be included in the upcoming Health Happenings.
b) Moved by Earl to approach consultant to seek out advice & council on how to move forward with functional plan, seconded by Jack, carried.
Izett & Ron will be speaking with John Jordan tomorrow about applying for monies for new building.
3: Minutes of the March 11 meeting.
No errors or omissions.
Moved by Jack, seconded by Brian to accept the minutes as recorded, carried.
4: Business arising from the minutes.
a) Treena LeMay, chair of the Board representing the Petawawa FHC, will be the speaker at the May 21 AGM.
b) Izett & Ron attended the new logo launch held in Ottawa March 20. A separate brief meeting was held with the AOHC concerning our status. It was decided that we would continue to work on Beachburg-Killaloe network & forget stand alone status at this time.
c) Brenda has stated that the CHC will make use of the freezer that was used by Meals on Wheels.
5: Correspondence
a) Email from Lanark celebrating new logo, staff & $500,000 expansion, April 11.
b) Email from John Jordan regarding rent increase request.
6) New Business
a) Additional mortgage payment on 68 Main Street
The Board will revisit making an additional payment on the mortgage at 68 Main St on a monthly basis.
7) Treasurer’s Report - Annette/Randi
Moved by Brian to accept Treasurer’s report as presented, seconded by Pat, carried.
8) Committee Reports:
Property - Jack/Earl
The property committee is pleased to report the following activities that have taken place since our last board meeting:
Maintenance - Ron has responded to several minor problems that were brought to his attention. i) We experienced a problem with rodents at 70 Main Street. Ron took immediate action by placing some traps in the building; Brenda Ross contacted a Pest Control Company for their assessment of the matter. Pest control placed additional bait which took care of the problem in very short order. The inspector recommended that the old wooden storage bin at the rear of the building be removed as it was possibly contributing to the problem. Garbage is to be stored in metal garbage cans and removed regularly. He also suggested that we have a full inspection of the exterior of the building after the spring melt to determine if there are any openings that is permitting rodent access to the building. ii) Ron also received an email from Veli advising that there was a serious problem with a lake effect from the first spring runoff. Ron attended the site and found the problem more to do with the area we worked on last year to widen the driveway and the lower half of the lot next to the train tracks. Both these areas do not have a solid aggregate base to deal with vehicle traffic and the spring runoff. We will have to consider what improvements could be done to improve the situation for 2009.
A problem with our side door was also brought to Ron’s attention by Nellie Kingsbury. It appears as though the frost had caused the asphalt to fall away from the doorway. Ron had Terry Moore installed a small ramp to assist in allowing wheel chair access to the building.
An unpleasant odor was reported in one of the offices at 70 Main Street. Ron felt that it may have been related to the rodent problem we experienced.
Roof damage to 68 Main - we reported in February that this building sustained wind damage to the roof and would be dealt with in the spring. We are looking for the board approval to proceed with minimal repairs as determined by the property committee.
Lease for 68 Main update - we have not received a reply from the Ambulance Services on their intention to lease the rear portion of this building.
We have received a reply from John Jordan regarding petition for an increase in our monthly lease for 70 Main Street. They have declined our request.
Special thanks to Ron Jaremkow for his overseeing on property matters during Jack McLarens absence.
As soon as weather permits the 4" drain will be replaced with a 6" PVC drain at 70 Main St.
½ roof at 68 Main St will be replaced as soon as weather allows.
The Board will not proceed with leasing 68 Main St. at this time.
Membership - Ken
No report
Board Affairs - Brian
The by-law revisions will be reviewed by Board member before next meeting.
Notice of the May 21st AGM will be placed in the Health Happenings & the Cobden Sun. Bev & Randi will be selling memberships at the AGM.
Names of persons interested in becoming Board Directors were presented.
Fundraising - Pat
Pat is awaiting the final draft on the donation memorial pamphlet which will include the new logo for the AOHC.
Political Liaison - Izett
Izett & Ron are meeting with John Jordan tomorrow regarding the Killaloe-Beachburg network.
Publicity - Earl
No report
9) Next meeting - May 13, Beachburg Site, 7pm.
10) Round Table
11) Adjournment at approximately 9:25.