Whitewater Bromley Community Health Centre
Advisory Board of Directors
Advisory Board of Directors
Box 509, Cobden, ON, K0J 1K0
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Whitewater Bromley CHC Director’s Meeting
Tuesday, May 12, 2009 7 pm.
Beachburg Site
Present: Brian Yuke, Randi Keith, Pat Krose, Jack McLaren, Earl Bennett, Izett McBride, Ron Jaremkow, Dianne Coulas, Bev Buchanan, Linda Simpson, Rob McKenzie
Regrets: Lynne Dunn
1. Welcome & opening comments - Pat
Pat opened the meeting at 7:03. She introduced Linda Simpson as a Board candidate.
In acknowledgement of Physiotherapy Month, Mark Peever gave a power point presentation on physiotherapy with interesting stats to indicate the need for physiotherapy in the WB region.
Pat & Dianne attended the public meeting of LHIN in Pembroke on April 28 with approximately 50-60 people in attendance. The intent of the meeting was to give input to a future Strategic Plan for Champlain LHIN. Mental Health and diabetes were addressed as being the most important issues. Also the lack of transportation in the rural area was a major concern. The issues from this meeting would be combined with other LHIN meetings throughout the Champlain Region.
Pat was unable to attend the LHCS Board Meeting - April 28
2. Health Service Coordinator - Susan Allen
As dictated to Pat on the telephone.
-the new position for Health Service Manager is being advertised this week in local papers
-the new doctor position is being filled this week by Dr Martin who will be working approximately 3 days at RV and 1 day at Cobden
-Dr Davis will be at Beachburg one day per week
-a new ad for a registered nurse for the Beachburg site will be posted
-funding for 1 summer student has been received with the expectation of more money for one more university student
-Programs remain similar to previous reports
-Susan and Shirley will run a Chronic Disease program for those suffering from chronic conditions as cancer, diabetes, respiratory, to set goals, the management of pain, breathing exercises etc) Participants need not be clients of catchment area
-Lara continues with school nutrition program in partnership with a dietician
-Rae has begun his Change Your Mind Program
-staff have set up satellite meetings between RV and WB and LHCS with good success in communication and team work
3. Minutes of Board Meeting - April 14, 2009
No errors or omissions.
Moved by Jack, seconded by Randi to accept the minutes as recorded, carried.
4. Business arising from the minutes.
Pat will send a “Thank you” note to Fred Glover for the donation of the plaques.
Randi spoke to the auditor about a second account. He feels another account is unnecessary as donations can be tracked on a spreadsheet. After a discussion it was decided by the Board that a second account would make for easier accounting.
5. Reports
Treasurer - Randi
Moved by Jack, seconded by Rob to accept Treasurer’s report as presented, carried.
Fundraising - Lynne
No report
Membership - Rob
The “membership accepted” plaque is up in Cobden.
Publicity - Ron
The website is up to date, as usual!
An advertisement for the AGM has been placed in the Cobden Sun for the past 4 consecutive weeks. A box ad stating that memberships will be available at the AGM will be placed in the Sun this week.
Property - Earl
As attached
The property committee is pleased to report the following activities that have taken place since our last board meeting:
Maintenance -
1.Brenda Powers-Ross reported that the front door was jamming again and needed attention and ceiling tile in the kitchen is also broke and should be replaced.
2.I have attended the Cobden site twice now and note that the front door is moving freely and is not jamming as reported. Not sure if the problem was created when the frost coming out of the ground or not but the door seems to be fine now.
3.Steve Wood has been asked to replace the broken ceiling tile.
4.It was reported last month that Mark Briscoe was going to tend to the seasonal maintenance on the roof top unit and replace batteries in the interior thermostats. I am not sure if this work has been completed at the time this report is made but a voice message has been left for Mark to advise the status of this repair.
Respectfully submitted,
Earl Bennett & Jack McLaren
It was discussed what needs to be done with 68 Main St.
Moved by Izett, to place an ad in the Cobden Sun for possible removal of the building, seconded by Randi, carried.
Political Liaison - Izett
Izett will meet with John Jordan & Jeremy Stephens the last week of May. The LHIN continues to be supportive. The changes to the by-laws for the joining with RV and WB have been almost finalized.
Satellite - Pat
Draft Minutes attached
Meeting of WB/RV Satellite Committee
May 11/09 - Cobden
Present: Pat Krose and Izett McBride from Whitewater-Bromley
Dorothy Corbeil and Tony Pearson from Rainbow Valley
Absent: Lynne Dunne, WB; John Jordan, Lanark HCS
1. On motion (Pat/Dorothy), the minutes of March 23 were approved.
2. Executive Director’s Report:
In lieu of a report to the Satellite committee, the executive director’s reports to WB and the RV AGM were circulated; after the meeting, his report to the LHCS board was also received.
3. The committee received the draft organization chart and notes on the new organization, showing the revised admin structure which will take responsibility for the satellites. Following discussion, the ED was contacted by phone and provided further detail. The highlights:
a) the health services and programs of the satellites, along with those of the North Lanark CHC, will be managed by a new ‘Director of Primary Care and Health Promotion’. This person will also manage the health promoter fro the satellites (an existing position), plus the volunteer co-ordinator and ‘Healthy Young Families’ promoter, both of whom will work on Lanark programs.
b) Reporting to this PCHP Director will be a new manager of health services for the satellites. This is expected to be an existing staff member.
c) At the moment, the ED has not made a final decision as to whom the Satellite Committee will liaise with, although he believes it will be the Director.
d) On the admin side, there will be a satellite administration co-ordinator, who will have an admin assistant. These are in effect existing positions.
e) A new IT assistant will help the existing IT manager; this person will presumably have special responsibility for the satellites.
f) The ‘team leaders’ at the three satellite sites will be maintained.
g) The hiring process will start with the health services manager and the IT assistant. The ED wants the Satellite Committee’s input on how the hiring process should unfold.
4. Questioned about the implications for a new independent WB/RV CHC, the ED indicated that the people who become health services manager, satellite admin co-ordinator and admin assistant, and the IT assistant would be transferred directly to the new HSP. He indicated that he expected the person who assumes the role of PCHP Director would also become executive director of the new HSP.
This explanation in turn raised questions and concerned with Satellite Committee members, namely:
a) On what terms of employment is the Director to be hired? Will that person be told they are filling a permanent position, and thus receiving ‘tenure’, even if the new organization is launched? Or will they be hired on a time-limited contract. The Satellite Committee members feel strongly that they must be informed and have the opportunity to review the hiring conditions with the ED; the new organization should not have its hands tied when it comes to the choice of their own ED.
b) Both the WB and RV chairs or their designates should be on the interview and selection teams for both the PCHP Director and the manager of satellite health services. This includes a full partnership in developing hiring criteria and framing interview questions.
c) The suggestion that the new HSM would be an existing satellite staff member was viewed with extreme concern. The nurse-practitioner currently carrying out admin duties is needed as a full-time health care provider. Given the further fact that we are currently below NP complement in both WB and RV she cannot carry out her NP responsibilities in her ‘spare time’. Therefore, if she assumes the role of HSM, there must be a new NP in place before she starts her duties.
5. On Rainbow Valley issues:
a) The AGM was successful
b) The board has the same issues as previously identified: re-opening client rolls, restoring the walk-in clinic, and undertaking a new community needs survey this year or next.
6. On Whitewater-Bromley issues:
a) Planning is complete for next week’s AGM.
b) Communication issues with staff are being resolved.
c) The WB Chair has received no information as yet on whether she will be attending the AOHC conference next month.
7. Both chairs attended the LHIN consultation last month in Pembroke. The emphasis on the need to strengthen transportation services was noted.
8. The H-SIP on a community development position was reviewed; it is expected a draft will be ready within a couple of weeks. The provision of the job description for the WB health promoter, and her program outline, would assist.
9. The next Satellite Committee meeting will be on June 29th at 10 AM in Beachburg.
6. Correspondence
- Cheryl Gallant MP sent a congratulatory note on the WBCHC’s mortgage burning. The Board was commended for the vital health services provided for WB Region.
- Community Futures Development Co & MP Gallant public announcement for renewal of Eastern Ontario Development Program - Pat will keep in touch with Futures for possible funding for a new building.
- The freeze on Doctors will not affect CHC’s or FHT’s.
- An invitation to a fundraising golf tournament for Fragile X was received. It was decided that the Board would try to put in a team but would not be a sponsor.
7. AGM Tuesday, May 19, 2009
The AGM will be held at the Orange Hall in Foresters Falls. Sharon Jaremkow will provide the refreshments. Jane Fulton will be the Guest speaker, speaking on “The Best Things in Life are Free”.
Rob will borrow a PA system & will have it set up before Tuesday.
Committee reports will be presented. John Jordan and Susan Allen present reports on behalf of Lanark and CHC staff.
The election of officers will be conducted by Ron.
Randi is responsible for purchasing flowers in appreciation to the guest speaker.
Ron will contact the local papers to notify them of the AGM.
A list for Advisors/Volunteers will be compiled.
Please forward Committee reports asap.
Izett will present the bylaw revisions.
8. Next meeting - June 9, 2009 Cobden site
9. Further comments
Jack will have the hydro & water discontinued at 68 Main St. The fire insurance will also be cancelled.
10. Adjournment
Moved by Earl, to adjourn at 9:08, seconded by Bev, carried.
Tuesday, May 12, 2009 7 pm.
Beachburg Site
Present: Brian Yuke, Randi Keith, Pat Krose, Jack McLaren, Earl Bennett, Izett McBride, Ron Jaremkow, Dianne Coulas, Bev Buchanan, Linda Simpson, Rob McKenzie
Regrets: Lynne Dunn
1. Welcome & opening comments - Pat
Pat opened the meeting at 7:03. She introduced Linda Simpson as a Board candidate.
In acknowledgement of Physiotherapy Month, Mark Peever gave a power point presentation on physiotherapy with interesting stats to indicate the need for physiotherapy in the WB region.
Pat & Dianne attended the public meeting of LHIN in Pembroke on April 28 with approximately 50-60 people in attendance. The intent of the meeting was to give input to a future Strategic Plan for Champlain LHIN. Mental Health and diabetes were addressed as being the most important issues. Also the lack of transportation in the rural area was a major concern. The issues from this meeting would be combined with other LHIN meetings throughout the Champlain Region.
Pat was unable to attend the LHCS Board Meeting - April 28
2. Health Service Coordinator - Susan Allen
As dictated to Pat on the telephone.
-the new position for Health Service Manager is being advertised this week in local papers
-the new doctor position is being filled this week by Dr Martin who will be working approximately 3 days at RV and 1 day at Cobden
-Dr Davis will be at Beachburg one day per week
-a new ad for a registered nurse for the Beachburg site will be posted
-funding for 1 summer student has been received with the expectation of more money for one more university student
-Programs remain similar to previous reports
-Susan and Shirley will run a Chronic Disease program for those suffering from chronic conditions as cancer, diabetes, respiratory, to set goals, the management of pain, breathing exercises etc) Participants need not be clients of catchment area
-Lara continues with school nutrition program in partnership with a dietician
-Rae has begun his Change Your Mind Program
-staff have set up satellite meetings between RV and WB and LHCS with good success in communication and team work
3. Minutes of Board Meeting - April 14, 2009
No errors or omissions.
Moved by Jack, seconded by Randi to accept the minutes as recorded, carried.
4. Business arising from the minutes.
Pat will send a “Thank you” note to Fred Glover for the donation of the plaques.
Randi spoke to the auditor about a second account. He feels another account is unnecessary as donations can be tracked on a spreadsheet. After a discussion it was decided by the Board that a second account would make for easier accounting.
5. Reports
Treasurer - Randi
Moved by Jack, seconded by Rob to accept Treasurer’s report as presented, carried.
Fundraising - Lynne
No report
Membership - Rob
The “membership accepted” plaque is up in Cobden.
Publicity - Ron
The website is up to date, as usual!
An advertisement for the AGM has been placed in the Cobden Sun for the past 4 consecutive weeks. A box ad stating that memberships will be available at the AGM will be placed in the Sun this week.
Property - Earl
As attached
The property committee is pleased to report the following activities that have taken place since our last board meeting:
Maintenance -
1.Brenda Powers-Ross reported that the front door was jamming again and needed attention and ceiling tile in the kitchen is also broke and should be replaced.
2.I have attended the Cobden site twice now and note that the front door is moving freely and is not jamming as reported. Not sure if the problem was created when the frost coming out of the ground or not but the door seems to be fine now.
3.Steve Wood has been asked to replace the broken ceiling tile.
4.It was reported last month that Mark Briscoe was going to tend to the seasonal maintenance on the roof top unit and replace batteries in the interior thermostats. I am not sure if this work has been completed at the time this report is made but a voice message has been left for Mark to advise the status of this repair.
Respectfully submitted,
Earl Bennett & Jack McLaren
It was discussed what needs to be done with 68 Main St.
Moved by Izett, to place an ad in the Cobden Sun for possible removal of the building, seconded by Randi, carried.
Political Liaison - Izett
Izett will meet with John Jordan & Jeremy Stephens the last week of May. The LHIN continues to be supportive. The changes to the by-laws for the joining with RV and WB have been almost finalized.
Satellite - Pat
Draft Minutes attached
Meeting of WB/RV Satellite Committee
May 11/09 - Cobden
Present: Pat Krose and Izett McBride from Whitewater-Bromley
Dorothy Corbeil and Tony Pearson from Rainbow Valley
Absent: Lynne Dunne, WB; John Jordan, Lanark HCS
1. On motion (Pat/Dorothy), the minutes of March 23 were approved.
2. Executive Director’s Report:
In lieu of a report to the Satellite committee, the executive director’s reports to WB and the RV AGM were circulated; after the meeting, his report to the LHCS board was also received.
3. The committee received the draft organization chart and notes on the new organization, showing the revised admin structure which will take responsibility for the satellites. Following discussion, the ED was contacted by phone and provided further detail. The highlights:
a) the health services and programs of the satellites, along with those of the North Lanark CHC, will be managed by a new ‘Director of Primary Care and Health Promotion’. This person will also manage the health promoter fro the satellites (an existing position), plus the volunteer co-ordinator and ‘Healthy Young Families’ promoter, both of whom will work on Lanark programs.
b) Reporting to this PCHP Director will be a new manager of health services for the satellites. This is expected to be an existing staff member.
c) At the moment, the ED has not made a final decision as to whom the Satellite Committee will liaise with, although he believes it will be the Director.
d) On the admin side, there will be a satellite administration co-ordinator, who will have an admin assistant. These are in effect existing positions.
e) A new IT assistant will help the existing IT manager; this person will presumably have special responsibility for the satellites.
f) The ‘team leaders’ at the three satellite sites will be maintained.
g) The hiring process will start with the health services manager and the IT assistant. The ED wants the Satellite Committee’s input on how the hiring process should unfold.
4. Questioned about the implications for a new independent WB/RV CHC, the ED indicated that the people who become health services manager, satellite admin co-ordinator and admin assistant, and the IT assistant would be transferred directly to the new HSP. He indicated that he expected the person who assumes the role of PCHP Director would also become executive director of the new HSP.
This explanation in turn raised questions and concerned with Satellite Committee members, namely:
a) On what terms of employment is the Director to be hired? Will that person be told they are filling a permanent position, and thus receiving ‘tenure’, even if the new organization is launched? Or will they be hired on a time-limited contract. The Satellite Committee members feel strongly that they must be informed and have the opportunity to review the hiring conditions with the ED; the new organization should not have its hands tied when it comes to the choice of their own ED.
b) Both the WB and RV chairs or their designates should be on the interview and selection teams for both the PCHP Director and the manager of satellite health services. This includes a full partnership in developing hiring criteria and framing interview questions.
c) The suggestion that the new HSM would be an existing satellite staff member was viewed with extreme concern. The nurse-practitioner currently carrying out admin duties is needed as a full-time health care provider. Given the further fact that we are currently below NP complement in both WB and RV she cannot carry out her NP responsibilities in her ‘spare time’. Therefore, if she assumes the role of HSM, there must be a new NP in place before she starts her duties.
5. On Rainbow Valley issues:
a) The AGM was successful
b) The board has the same issues as previously identified: re-opening client rolls, restoring the walk-in clinic, and undertaking a new community needs survey this year or next.
6. On Whitewater-Bromley issues:
a) Planning is complete for next week’s AGM.
b) Communication issues with staff are being resolved.
c) The WB Chair has received no information as yet on whether she will be attending the AOHC conference next month.
7. Both chairs attended the LHIN consultation last month in Pembroke. The emphasis on the need to strengthen transportation services was noted.
8. The H-SIP on a community development position was reviewed; it is expected a draft will be ready within a couple of weeks. The provision of the job description for the WB health promoter, and her program outline, would assist.
9. The next Satellite Committee meeting will be on June 29th at 10 AM in Beachburg.
6. Correspondence
- Cheryl Gallant MP sent a congratulatory note on the WBCHC’s mortgage burning. The Board was commended for the vital health services provided for WB Region.
- Community Futures Development Co & MP Gallant public announcement for renewal of Eastern Ontario Development Program - Pat will keep in touch with Futures for possible funding for a new building.
- The freeze on Doctors will not affect CHC’s or FHT’s.
- An invitation to a fundraising golf tournament for Fragile X was received. It was decided that the Board would try to put in a team but would not be a sponsor.
7. AGM Tuesday, May 19, 2009
The AGM will be held at the Orange Hall in Foresters Falls. Sharon Jaremkow will provide the refreshments. Jane Fulton will be the Guest speaker, speaking on “The Best Things in Life are Free”.
Rob will borrow a PA system & will have it set up before Tuesday.
Committee reports will be presented. John Jordan and Susan Allen present reports on behalf of Lanark and CHC staff.
The election of officers will be conducted by Ron.
Randi is responsible for purchasing flowers in appreciation to the guest speaker.
Ron will contact the local papers to notify them of the AGM.
A list for Advisors/Volunteers will be compiled.
Please forward Committee reports asap.
Izett will present the bylaw revisions.
8. Next meeting - June 9, 2009 Cobden site
9. Further comments
Jack will have the hydro & water discontinued at 68 Main St. The fire insurance will also be cancelled.
10. Adjournment
Moved by Earl, to adjourn at 9:08, seconded by Bev, carried.