WBCHC Board Minutes
September 2,2009, Cobden Site

Present: Pat Krose, Izett McBride, Lynne Dunne, Linda Simpson, Randi Keith, Dianne Coulus, Rob Mckenzie,  
Guests Brenda Powers-Ross, Wiebke Wilkens

1.0Pat opened the meeting at 7:00 and welcomed the guests. Weibke Wilkens from Health and Safety  Solutions gave a detailed and excellent presentation on safety in the workplace, in particular the board’s responsibility when it comes to safety in the workplace. The board was also informed of the status of the Joint Health and Safety committee of the Whitewater-Bromley and Rainbow Valley Health Centres. Brenda Powers-Ross thanked the speaker for giving of her time and expertise.
1.1 Pat welcomed Lynne Dunne back to the board. Pat reported that Sandra  McCormick was not able to attend the meeting and there was no report from Sandra or Brenda. A part time IT person had been hired to assist with electronics  in the WB and RV Centres. Appreciation was given to the board chairs for submitting their reports early so that the members had time to read through them before the meeting.

2.0Approval or Additions to Agenda
           Randi inquired as to where the cheque from the Civitan golf tournament was to go, in the general bank account or the building fund. It was decided the money would go towards the new building.

3.0Minutes of the meeting on June 24^th,2009, Randi moved that the minutes be approved, seconded by Linda, passed

    4.0 Business arising from the minutes:
    4.1 Board BBQ, reports indicate a good time had by all, the staff enjoyed themselves.
    4.2 Skit on poverty, A number of board members from Lanark had been scheduled to present a skit on poverty however was cancelled because of schedule conflicts. It is hoped it can be presented at another time.

    5.0 Committee reports
5.1 Treasurer and Membership -Chair Randi.    
            Randi reported that we will be getting a replacement cheque from the Futures programme for $400 to replace the one that was sent in January but was hung up in the mail, making it stale dated and unable to be cashed. In the report Randi indicates that $3000 will be taken out of the general account and be put in the building fund account which was money from Civitan Club. The board will be receiving some taxes back from the municipality now that the building at 68 Main Street has been moved. Linda asked about the $1000 from Admaston-Bromley and if anyone had touched base with them about increasing their donation. Diane said that their budget was set for this year and that we should remember this for early next year to work on the township before they make up their budget. This should be discussed at our November meeting.
The amount of $1000 from Admaston-Bromley was discussed and Izett mentioned that it should be based on the population of the catchment area, he also suggested it be worthwhile to remind Whitewater and Admaston-Bromley Council that their donation is important to us.
    6.2. Property -Chair Diane reported that there was no specific date for completing the parking lot at 68 Main St. Admaston-Bromely is going to bring the gravel for the parking lot and Whitewater Bromley will assist with leveling the lot. She mentioned that a few odd jobs had been completed. Pat reported that Don Campbell had been hired on a ‘as needed basis’ to do the odd jobs at the Cobden site.
    6.3. Secretary, Publicity and Board affairs: Chair Rob queried if anyone had any luck with finding another board member. The ones that the board had in mind had all been unavailable at this time. It was suggested that we could use another member from the Admaston-Bromley. It was decided that Diane would see if she can find another person from Admaston-Bromley and report back to the board at the October meeting
6.4 Project Co-ordinator Linda reported that she had talked to Dana Jenkins from Futures concerning the reason the WB application had been turned down and it was reported there was too many requests for funds as the reason for us not being approved for the grant. Randi mentioned that she had inquired into the possibility of applying for money from the stimulus programme but they weren't focusing on health services. Pat thanked Linda for her efforts, Linda reported she will investigate the possibility of a Trillium grant.
Linda asked if we should call Allison Wesley James of the project management group and see if we could possible continue with a new building project without grant money. It was decided that Linda would call Allison and inquire about a fee schedule for services so we could see what we could afford to do. It was suggested that we get Allison to come back and have a public meeting.
6.5External relations: Chair Izett reported that in July the Astrolabe Committee met with Rainbow Valley, John Jordan of Lanark and Chantel Leclaire of LHIN and that they are working on a final application to LHIN for stand alone status.  Rainbow Valley, Lanark and WB Boards will each contribute $2000 to hire a professional from AOHC to help complete the application to bring the merger together. The board held a vote via email to approve the use of this money. Izett then moved to ratify the decision taken by email by WBCHC to pay its share of the application being prepared by AOHC for the new stand alone project. Diane seconded the motion, passed. An HSIP application has been submitted to LHIN for funds to pay for the AOHC service.

   6.6 Fund Raising:  Chair Lynne said that she would help with the fund raising but preferred not to be in charge, that what we needed was a committee. It was suggested that we have a raffle. Linda suggested that smaller events were good as they added to the publicity and kept us in the public eye.
6.7  Website: no report but the site is up to date
6.8  Satellite Chair-Pat reported that she had previously sent the satellite minutes out to the board members.
Randi moved that the reports be accepted, seconded by Izett , passed

7.0 Correspondence:
Some discussion centered on the amount of  correspondence the board wished to receive. It was left to the disgression of the chair.
It is important the any complaints be kept and passed along, as well as words of praise regarding the centre. Posters and announcement of programmes from Ray Perchello, the social worker were distributed.

8.0 Other business:

8.1 An advertisement for the 150^th Anniversary for Cobden Fair was placed in the Cobden Sun at a cost of $30.
The application to the AOHC is ongoing. Izett moved to ratify the decision taken by email by the WBCHC to pay its share of the application being prepared by AOHC for the new stand alone project. Diane seconded, passed.

9.0 Meeting evaluation: a short general discussion took place on ways to improve each meeting.

10.0  Linda moved that the meeting be adjourned , passed.

Top of Page